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Inter Office Correspondence

Sample letters


The General Manager ( Official Designation),
Department Name,
Office Name,
Location.

Dear Sir,

Regarding :- Transfer Request - Shri Rupam Sharma
Designation, Emp. No.

We are sending herewith self explanatory transfer request letter of Shri Sharma for your kind consideration.

Yours faithfully,

Your name
Designation

Transfer order issued in the name of Employee

Reg:- Transfer Order - Shri Rupam Sharma
Designation, Emp. No.

We are pleased to inform that your request for transfer to New Delhi has been acceded to. Accordingly, you stand transferred to New Delhi office with immediate effect. You are advised to get yourself relieved from your present assignment and report your further duties to the General Manager, New Delhi on ...

Transfer order addressed to Local/Branch office

Reg:- Transfer Order - Shri Rupam Sharma
Designation, Emp. No.

The Competent authority has (It has been) decided to transfer Shri Sharma at New Delhi office on the his request on medical grounds. You are advised to relieve him with an instructions to report for further duties to the General Manager, New Delhi on ...


As per the instructions of the General Manager (Head Office/HR/Personnel) vide their letter dated ... you stand transferred to New Delhi Office on your request. Accordingly, you are hereby relieved from your present assignment today (at the close of office hours) with the instruction (an advise) to report The Branch Manager, New Delhi Office for your further duties on .... .
Reminder Letter / Follow-up of Reminder Letter
  1. Please refer to our letter dated ..... and subsequent reminders dated ..... whereby it was advised (requested) to ...
  2. We would like to refer our letter dated ... requesting for ...
  3. In above context, you are once again requested to .....
  4. It is a matter of great concern that inspite of our repeated reminders dated .....
  5. We are very sorry to write you again ...
  6. In continuation to our letter dated ...., we once again request you
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