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Letter to customer / outside agency

Sample Letters & Starting Sentences


  1. We give hereunder our product details (quotation) which we hope you will find very competitive (attractive) and you would like to give us a chance to serve you ...
  2. Enclosed please find (catalogue) of our deposit schemes (special loan schemes for Teachers/Professors/Doctors etc) alongwith application forms for your employees with a request ....

    We assure you good and prompt service

  3. You as a Saving Bank depositor in our Bank are the most important client to us. It is, therefore, a matter of concern when we know that your account has not been operated for last four months. The regular operation in your account were the the means we had of knowing that you were pleased with our service.

    You are requested to tell us whatever be the reason of this and make a visit to the branch to have a discussion and in case you have moved/shifted from your present residence please do inform; you know we have branches in all the cities and you can transfer your account with the same account number where ever you likes.


Most commonly used starting sentences
  1. We would like to inform you that ...
  2. This has reference to your letter dated ...
  3. With reference to your letter ...
  4. It is to inform you that ...
  5. Please be informed that ...
  6. This is to inform you ...
  7. We wish to call your kind attention ...
  8. In above context, we would like to ...
  9. In above context, please refer to your (our) letter ....
  10. This is in reference to your (our) ...
  11. We hope that you will ....
  12. We are always pleased to serve our good customers (for) but ...
  13. Please note that your above (captioned) (subject) account as shown in the attached statement is overdue as on .... May we have your remittance by return mail ? (Please regularise the account to avoid charging penal interest (to be classified as NPA).
  14. Please make prompt remittance in your above overdue loan account
  15. We hereby certify that
  16. It is certified that
  17. We have to confirm that
  18. We shall be obliged if you ...
  19. This letter will find (introduce) (tell) you ....
  20. We assure you that ...
  21. The bearer of this letter is ...
  22. The following information (documents) are ..
  23. The under-mentioned information (documents)
  24. We have been informed that ...
  25. Please send your application / consent ....
  26. Kindly provide the following (under mentioned) (detailed below) additional informations ...
  27. We have pleasure in acknowledging your letter dated ...
  28. We are pleased to inform you
  29. We acknowledge receipt of your letter (representation) (payment) (bill) ...
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